Ground transportation will be provided to and from the LaGuardia Airport and Penn Station and the official hotels. For Veterans driving to New York City, no Wheelchair Games dedicated parking will be available and individuals will be responsible for their own parking and associated fees.
Airline flight numbers and arrival/ departure times must be provided by the Veteran or the coach no later than July 1, 2021, so transportation can be arranged. It is the Veterans' responsibility to provide accurate travel information for pick-up at the airport. Missing or inaccurate flight info could or will result in no Wheelchair Games transportation available
All teams are responsible for making their own hotel reservations. Rooms are on a first come, first serve basis. Reservations will open on May 15, 2021. The last date to make reservations, based on availability, is June 15, 2021. The hotel requires a valid credit card to secure a guestroom reservation. The hotel accepts Visa, MasterCard, American Express, Diners Club and Discover. A credit card will be used as a guarantee and will not be charged unless the reservation is cancelled within 72 hours of arrival or no shows.
Cost per room, per night will be the prevailing Government Rate, currently $220 per night or $880 for a four-night stay.
The Games room rate is $220 per night plus 14.75% tax and $3.50 fees, which is $255.95 per night or $1023.80 for a four-night stay.
Occupancy Tax Exemption:
If you are occupancy tax exempt in the state of New York, please fax or email a copy of your tax exemption form to the hotel reservation team prior to arrival and provide a copy of the list of names this will apply to.
Click here to view hotel assignments.
New York Hilton Midtown
Address: 1335 Avenue of the Americas, New York, NY 10019
Bathroom Information: The door width (with door on) is 32”, and opens toward the tub. Please contact Marisa Ramos at firstname.lastname@example.org to have your door taken off.
Sheraton New York Times Square Hotel
Address: 811 7th Avenue, New York, NY 10019
Bathroom Information: The door width (with door on) is 24.5”, and does not open toward the toilet. Please contact Marisa Ramos at email@example.com to have your door taken off.
Contact Marisa Ramos at firstname.lastname@example.org or your coach for reservation booking information.
Individuals and teams will be able to make reservations beginning May 15, 2021.
A mandatory baggage handling fee of $10.30 (subject to change) per bag round trip for each bag that arrives from the airport will be charged to your room at check-in as an incidental.
There will not be an immediate hold put on the credit card provided at check-in, but you will be responsible for any incidental charges during your stay (e.g. portage fee, parking, room service, etc.)
The Hilton offers valet only parking at $75 per night.
The Sheraton offers parking at $65 per night.
If you are paying for the group of team rooms by check, the check must be received 15 days or more prior to the event with a complete listing of guests’ names you will be covering with this check.
Hotel Cancellation Policy:
The hotel will allow attendees the right to cancel their guestroom reservations without penalty up to 72 hours prior to the day of arrival. The hotel shall charge the individual attendee or team one (1) nights guaranteed guestroom rate plus tax after such date or for failure of the individuals to check-in on the scheduled arrival date. You must notify PVA of any room cancellations via email – email@example.com
Roll-aways are not available. Refrigerators are included in the sleeping rooms at the official athlete hotel.
Accessible rooms are not assigned through the hotel. Email your name, confirmation number and level of injury to Marisa Ramos, PVA (firstname.lastname@example.org) to request an accessible room after you have booked your hotel room. Rooms will be assigned based on need.